• Program at a Glance
  • Detailed Program
  • Presentation
  • Invited Speakers
  • Pre-Congress Workshops
  • In-Congress Workshops
  • Digital CBT Symposium



General Procedures
• Timing of Session
In order to keep the sessions running according to schedule and allow questions from the audience it is very important to keep the presentations within the allotted time.
When you receive information about the scheduling of your presentation this will include information about your allotted speaking time, but if you are unsure please contact the convenor of your session to find this out or else consult the final programme.
Please make sure that you run through your presentation beforehand so that you know that it will fit within the schedule; as a rough guide, in a well-timed talk the number of slides will roughly equal the number of minutes spent talking (e.g. a 15-minute talk will often include around 15 slides, or just a few more than this).
If you are aware that your talk needs shortening, please do so by simplifying it or removing content; do not plan to speak more quickly to fit the material in, as this will make your talk hard to follow (especially as most of the audience will not be native English speakers).
We will expect the session chairpeople to adhere strictly to the session schedule and simply cut off a speaker who overruns. However, stopping a speaker can be quite embarrassing for everybody concerned and so we hope that this will not be necessary.
• Presentation Material
Please note that only digital material (e.g. Powerpoint slides, see below) will be accepted for oral presentations. Speakers are strongly encouraged to submit their presentation materials online prior to the congress, however, presenters are also able to upload and edit their presentation on-site at the Preview Room. The presentations will be transferred to the session rooms electronically. The material remains the property of the speakers.
Please note that the use of own laptops/notebooks and presentation equipment is NOT allowed.
Speakers are recommended to check in at the Preview Room's welcome desk at least 90 minutes prior to their scheduled presentation, even if they have already uploaded their presentation prior to the meeting.
• Online presentation upload procedure
As the following image shows, once the abstract has been accepted, the button to submit the presentation is activated on your ‘mypage’.
When you click on the Submit button, a flash screen like the one below will appear and you will upload your presentation.
Once you have finished uploading your presentation, you can also modify it by clicking on the Modify button.
• On-site presentation upload procedure
Ensure your presentation meets the technical requirements shown below.
Check in to the room assistant at the Preview Room's welcome desk.
Upload your presentation from any available computer. In case of need for help, ask a room assistant in the Preview Room.
Presentations can be checked (this is especially important to do if you are including any videos or sound) and edited onsite.
• Presentation
Arrive in the room with sufficient time before the session (at least 10 minutes beforehand). Introduce yourself to the chairperson and ask the room assistant to acknowledge your attendance. Make the chairperson familiar with the pronunciation of your name and institution.
Arrive in the room with sufficient time before the session (at least 10 minutes beforehand). Introduce yourself to the chairperson and ask the room assistant to acknowledge your attendance. Make the chairperson familiar with the pronunciation of your name and institution.
If time permits, questions from the audience will be possible at the end of the presentation. The chairperson may ask you in advance for a specific topic that you would like to address to complement your presentation, in case there are no questions from the audience.
When the previous presentation is over, and before the chairperson calls you, approach the room assistant, who will help you, set up the microphone.
Speak directly into the microphone in a normal voice and do not touch the microphone. Please use the microphone even if you do not think it is needed.
Speak directly into the microphone in a normal voice and do not touch the microphone. Please use the microphone even if you do not think it is needed.
It is recommended to use the mouse as a pointer, and to follow the arrow on the monitor in front of you.
Make sure that you follow any instructions from the chairperson, for example to finish up or stop if you are reaching the limit of your presentation time.
Please note that WCCBT is committed to transparency about potential conflicts of interest. Any financial relationship between the speaker/chairperson and a company manufacturing or distributing a product, or other potential financial conflicts of interest, must be disclosed and openly shared at the start of the presentation.
Make sure that your language is respectful and avoid jokes that you might find “risqué” but others will experience as offensive. Please also make sure that you present no personal information that would identify patients or research participants.
• Simultaneous Interpretation
Simultaneous interpretation will be provided in all session rooms during the congress.
As we will be using Wordly Translator, an AI-based translation system, it is important to speak close to the microphone.
When presenting, please keep your sentences short and to the point.
Please use grammatically correct sentences whenever possible.
• Technical Specifications
Data carriers: Please use one of the following data carriers for uploading your presentation on-site: USB stick, external hard disk. The presentation should not be saved solely on a notebook, or hand held device (e.g. PDAs).
Please save your presentations as PowerPoint files (".pptx", ".ppt" or ".pps"; if you are using PowerPoint for Mac or Keynote, please export your presentation as ".pptx" or ".ppt" for Windows). Do not use the "pack&go" function. PDF files can also be used for the presentation. Please make sure that all movie files are saved separately on the data carrier.
For embedded movies please use "mp4" or "avi". For best replayability please use only common and widespread video encodings (codecs), preferably in their newest version.
Please use 16:9 as presentation format.
All files should be in the same folder. Files not included in the presentation (e.g. movies) should be named numerically in ascending order (e.g.:1.mp4, 2. wmv, 3. jpg...).
Do not use any passwords or encryption for your files.
Do not use Macros within your presentation.
We recommend using only default fonts like Calibri, Arial, Verdana or Times New Roman. If you have to use other fonts, please make sure that they are saved as 'embedded fonts' in the presentation (when saving the file proceed as follows: 'save as'; 'name of presentation'; under 'tools': 'save options' and select 'embed true type fonts' and 'embed all characters'). We also ask that you bring the font file you used with you, just in case.
Please use only regular characters (a-z, A-Z, 0-9, spaces, underscore and dots) for your filenames and do not use special characters (accents, umlauts, symbols).
• Overview
The vast majority of papers presented at the World Congress will be presented in poster format. A key function of poster sessions is to allow a researcher to discuss their research with interested persons for an extended period and in more depth than is possible in a symposium presentation. It also allows attendees to select the papers they are most interested in and concentrate on them. A successful poster requires care and planning, including how you can summarize your work very briefly (e.g. in less than one minute) to someone who has stopped to take a look at your poster.
• Setting and Materials
Each poster will be presented in a session alongside other posters dealing with similar problems or issues. All posters will be presented in one location in the Congress Centre - please check the programme for details. Each poster will be allocated a poster board, measuring approximately 1 m wide x 2.5 m tall, and it is on this board that the poster materials will be displayed. To ensure that your poster fits and makes optimal use of the available space, it must therefore be portrait format, size A0, that is, a maximum of 841mm (width) x 1189mm (height).
Posters can be fixed to the poster boards only via adhesive tape, and no other fixing materials (i.e. no pins or tacks). Adhesive tape will be provided at the poster venue. No electrical outlets or audio-visual equipment will be provided in the poster area, even if you requested it in your submission; you must be prepared to deliver your presentation based solely on the materials that can be directly affixed to the poster board via the adhesive tape.
• Setting Up and Taking Down
Each poster board will have a number in the upper corner corresponding to the poster’s listed number found in the programme booklet (ask an assistant for help at your poster session if unsure) Poster presenters should arrive at the poster display area at least 15 minutes before the scheduled beginning of their poster session to set up their display materials. At the end of the session, display materials and all other materials must be taken down immediately and removed from the poster exhibition area within 15 minutes. If they are still on your board after this time, we reserve the right to remove and dispose of the poster. No responsibility can be taken for any loss or damage to your poster. Putting up your poster is taken as acceptance of these conditions.
• Display Materials
It is essential that your display materials be both clear and visible. Most people will be viewing your poster from a distance, so it is important to make sure that the text and any illustrations are large enough. A useful rule here is that your material should be easily read from a distance of 1 to 2 meters. This means avoiding inclusion of too much text and instead focusing on clear graphical representations (e.g. of study design and results). All materials you wish to display should be related to your presentation and the materials described in the abstract you submitted to the Congress. A poster session is not an appropriate place to identify items that are for sale (such as special equipment or programming materials). If you wish to advertise materials that can be purchased, please contact regarding the rental of exhibition space at the Congress or advertising possibilities.
• Poster Content
Presenting a poster is not just a matter of preparing visually attractive materials. The format also requires a different approach to the presentations of research. The basic rule is to provide a short, clear, non-technical description of what you did, why you did it, and what you found. For example, you should keep references and reviews of the literature to a minimum. The format requires you to be concise in your style and to condense complicated descriptions into a few short sentences. Above all, a poster is not just a regular paper in large type stuck on a board. It is a discussion-oriented format. The poster should communicate the issue and conclusion. The discussion in person with Congress delegates who come to view the poster can then fill in the details.
• The Presentation
Your materials should be on display and you (or a co-author if appropriate) should be available to discuss the materials and answer questions. At least one author should be present at the board at your allocated times. Co-authors not listed in the abstract book for space reasons can be acknowledged as an author on the poster. Please include an email address, and if applicable relevant social media contact information (e.g. Twitter handle) so that people can contact you about your work after the Congress. Many presenters wish to provide handouts about their poster. These may include an A4/A5-size printed copy of the poster, an abstract of the paper or perhaps a copy of the complete paper itself if it is published. Another option would be to provide an electronic copy of the poster or associated materials online (e.g. on your personal webpage or a repository such as the Open Science Framework ) and provide a web address or QR code (see ) on the poster, as explained below
• Using a QR Code
A Quick Response code, or QR code, is an efficient way of transporting people viewing your poster to other resources such as your research papers, resources page (e.g. on the Open Science Framework, ) or even a short film of you talking about your research on YouTube. To create a QR code, go to the webpage you want your viewer to get to and paste into a QR generator. Many free QR generators pop up on google, but this is a good place to start: . Once you have pasted the web address into the QR generator, your unique QR code will pop up – looking something like this:
Right click, copy and paste this directly onto your poster – usually in the corner somewhere looks best. The most important thing is: check that it works, i.e. that it is big enough and clear enough to be picked up by a smartphone. Try opening your camera on your smart phone, point it at the above the QR code, and you will see that your internet browser will pop up in your camera view and ask if you want to go to the website. Remember that the more creative you are with where this QR code lands, the more engagement you will get with your research.